How to apply for Digital Signature Certificate in India?

In todays digital era, ensuring the security of electronic documents is vital. A Digital Signature Certificate serves as a crucial tool in this regard. It offers different classes and types for individual and business needs.

From authenticating electronic submissions to securing transactions, DSCs play a pivotal role. It validates the authenticity of digital documents. This comprehensive guide will help you understand how to apply for digital signature certificate.

What is a Digital Signature Certificate?

A Digital Signature Certificate is a document in electronic form. It is submitted by the authorized person to validate the incorporation of a company. There are 3 types of DSC, they are:

• Signature DSC
• Encrypt DSC
• Sign and Encrypt DSC.

Signature DSC helps in signing the documents and Encrypt DSC secures the documents. Meanwhile, Sign and Encrypt DSC helps in both signing and securing the documents. Apart from types, DSC is classified into 3 classes:

• Class 1 (Individuals)
• Class 2 (Individuals and Businesses)
• Class 3 (Firms and Associations)

Digital signatures protect the authenticity of electronically submitted documents. It is attached to every document submitted on the Ministry of Corporate Affairs (MCA) website. Income tax e-filing can be validated using DSC.

Steps to apply for Digital Signature Certificate

• Step 1:
  • Initially visit the Certifying Authorities (CAs) website. Around 15 Certifying Authorities are certified to issue DSC in India.
  • Find the Class 3 DSC application section in any of the CA websites. Then fill out the form with the accurate details they have asked for.
• Step 2:
  • Filling in the necessary details is crucial when you apply for Digital Signature Certificate.
    • Class of the DSC
    • Type of DSC
    • Validity of DSC
    • Name, Address, and contact details of the applicant
    • GST number and Declaration
    • Document for proof of address and identity
    • Payment Details
  • Above are the necessary details to fill out the form. Attach your photograph along with your e-signature and take a printout.
• Step 3:
  • To apply for digital signature certificate, you must verify your identity and address:
  • You can choose the Aadhaar eKYC method if CAs allow. Then there will be no necessity of uploading any supporting documents.
  • Directly submit your original documents and copies to the CAs that you’ve signed yourself. No additional attestation is needed in this case.
  • Alternatively, you can upload a certificate from a bank, certified by the bank manager. Include your name, PAN, and address, again, no further attestation is required.
  • Some CAs might require a video of you with your original documents for eKYC purposes.
  • Supporting documents must be signed and sealed by an attesting officer.
• Step 4:
  • You need to make a payment for the issuance of a Digital Signature.
  • Use net banking, debit card, credit card, or UPI as your payment mode.
• Step 5:
  • The final step is the issuance of DSC. The submitted documents and details will be thoroughly verified by CAs.
  • And they will send you a USB with your DSC encrypted on it.

What are the requirements to apply for Digital Signature Certificate?

There are 4 important requirements to apply for Digital Signature Certificate;

• Permanent Account Number (PAN) card
• Adhaar identity
• Address
• Photo of passport size

Apply for Digital Signature Certificate of class 3

Class 3 DSC is most common in India used to sign documents electronically. It authenticates online transactions and participates in various online processes that require high levels of security.

To apply for digital signature certificate of a class 3 online, you need to follow these steps:

• Choose a Certifying Authority:
  • Select a Certifying Authority licensed to issue Class 3 DSC.
• Visit the CA’s Website:
  • Visit the website of the Certifying Authority which was chosen.
• Select the type of certificate:
  • Choose the Class 3 Digital Signature Certificate option.
• Fill in the Application Form:
  • An online application should be filled with your details. These details include name, address, contact information, and other related information.
• Upload Documents:
  • Scanned copies of supporting documents should be uploaded. Such as proof of identity, address, and other documents specified by the CAs.
• Verification:
  • Some certification authorities might need you to verify your documents in person.
• Payment:
  • Pay the required fees for the Digital Signature Certificate. The payment methods vary depending on the CA.
• Certificate Issuance:
  • After your application is approved, the CA will issue your Class 3 DSC. Once your certificate is issued, download and install it on your computer or device. 

How to correct errors in a Digital Signature Certificate?

To update or correct information on a Digital Signature Certificate, follow these steps:

• Go to the CA website.
• Find the ‘Change DSC details’ option.
• Fill in the required DSC information.
• Choose the updated or corrected DSC.

Conclusion

In conclusion, to apply for Digital Signature Certificate, accurately filling out forms and providing the necessary documentation is necessary. It includes PAN, Aadhaar identity, address proof, photo, verification procedures, and payments. Also, correcting errors in a DSC ensures that the certificate remains accurate and up to date.

Overall, using DSC makes things easier and safer online, helping different sectors work together smoothly. It remains an essential tool for ensuring the integrity of electronic communications and transactions.

FAQs